BCE Seeks a Part-Time Administrator

Boston Choral Ensemble (BCE), a well-established, non-profit chamber choir, is seeking a part-time Administrator. The Administrator will work closely with our Artistic Director and Board of Directors to manage BCE’s core operations. We expect the commitment to be roughly 4-5 hours/week, with variation throughout the year.

Responsibilities

The Administrator’s priority will be managing the ongoing activities related to BCE’s rehearsals and concerts. In addition, the Administrator will take on projects to update and streamline our operations, often in collaboration with Board members and/or the Artistic Director.

Specific responsibilities include: 

Event Management

  • Books rehearsal and concert spaces, and serves as BCE’s liaison to our venues

  • Coordinates contracts and calendars for BCE’s  featured artists (soloists, accompanists, etc.) and serves as liaison to them

  • Manages day-of-concert logistics and front-of-house operations and volunteers

  • Gathers content for concert programs and other printed materials; manages printing logistics for programs and other print materials

  • Secures copyright permissions (sync licenses) for publicly released recordings

  • Coordinates all scheduling and sign-ups for auditions and re-auditions.

  • Plans and manages one-off events (member retreat, post-concert reception, etc.)

Internal Communication & Operations

  • Manages BCE calendar of events, membership rosters, and other internal documentation

  • Manages BCE’s storage unit

  • Gathers and disseminates information to the membership on a weekly basis 

  • Assists the Board and Artistic Director with other administrative functions and projects as they arise

External Communication

  • Provides administrative support and backup to volunteers who update and maintain BCE’s external platforms: website (Squarespace), ticketing (Ticket Tailor), social media accounts (Facebook and Instagram), and email (Mailchimp)

  • Collects and organizes content for social media, website and other materials

  • Provides administrative support for BCE’s CRM database (Little Green Light) and assists with fundraising correspondence

  • Submits event listings to various websites

Qualifications

Our ideal candidate is organized, proactive, and a clear communicator with prior administrative experience. Specific qualities include:

  • Prior experience in an administrative role, preferably in the performing arts and/or non-profit sectors.

  • Excellent written and verbal communication skills, attention to detail, and proofreading. 

  • Strong organizational skills and ability to accomplish multiple tasks, work under pressure, and meet deadlines.

  • Ability to juggle multiple tasks and to respond with flexibility to changing priorities.

  • Ability to successfully build and support constructive partnerships.

  • Fluency in our current platforms (or the ability to pick them up quickly!): Google Workspace (especially: calendar, email, sheets, docs, account management); Adobe InDesign (or similar layout software); Squarespace; Canva; Facebook; Instagram; MailChimp; Zoom; Little Green Light (or similar CRM database).

  • Ability to participate in scheduled evening and weekend concerts in-person in the Greater Boston area and to attend regular meetings (mostly virtual).

We strongly encourage applications from people of color, women, LGBTQ people, and those who are members of other marginalized communities. The qualifications listed here are general overviews, not a mandatory comprehensive list. If you believe you have the skills to succeed in this role, we want to hear from you!

Boston Choral Ensemble is an equal opportunity employer and does not discriminate on the basis of gender, gender identity and expression, sex, sexual orientation, disability, neurotype, physical appearance, body size, race, ethnicity, national origin, age, political affiliation, socioeconomic status, religion, or any other characteristic protected by federal, state, or local law.

Commitment and Compensation

Commitment: 

  • Commitment:

    • Management of 3-4 concerts/season

    • Weekly 30-minute zoom calls with the Artistic Director and Board leadership

    • Attendance at monthly Board meetings (via zoom)

    • An average of 4-5 hours/week of independent work with variation throughout the year

      • For example, concert weeks will require more hours than usual; the summer will likely have a looser schedule with fewer time-bound tasks.

  • Compensation: $4,500/year, paid monthly

Application Process

To apply, please submit your resume and a cover letter introducing yourself and describing how you are a good fit for this position. All materials should be sent to Susannah Hatch <susannah@bostonchoral.org>.

Selected candidates will be asked to interview virtually with the Artistic Director and Board leadership, and we will conduct reference checks for final candidates before making an offer. 

We will review applications on a rolling basis, with priority given to those received by December 8, 2024. Ideally, our Administrator will start work in January 2025, but our timeline is flexible.